Are printer and printer ink costs crippling your small business? You might want to take a look at some of these cost-saving tips in the copying room that can help lower expenses and boost the bottom line in your company.
1. Make sure everyone in the company knows how to use all the different printing settings and features. Reducing font sizes, changing margins, making double sided copies and printing selections are all measures than can be taken and employed by your office to cut costs. When color isn’t necessary for the document’s meaning, encourage and demonstrate use of the ‘print color in black and white’ feature found in the print settings. Compared to black ink, color ink is far more expensive.
2. Before wasting paper and ink on a document with errors, proofread your work and use the print preview feature to check for errors that can easily be remedied.
3. Consider investing in a laser printer instead of an inkjet printer. Laserjets save more money because they print pages at between 1 and 3 cents a page, but an inkjet can cost as much as 4 to 12 cents per page. The initial investment is more for a laserjet printer, but the savings will add up quickly, especially if your company prints a lot of pages each day.
4. Remember and remind your officemates to look for a printer-friendly option on a web page. There are often fewer or no pictures on these pages, so the total printing cost will be lower.
5. When replacing ink for inkjet printers, remember that you can get great discounts online by buying ink refills or ordering from a discount seller like 4inkjets for cheap ink cartridges.
6. Remind your office to send electronic copies of documents as often as possible instead of printing them. Rather than printing out a paper draft of a document, use a USB drive to store the file.
Using these tips in your office will probably see slow results at first, but if everyone works together, the cost savings and overall green effect will have a very positive impact.
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